How to Create Folders to Organize Mail in Outlook Stay organized with Outlook folders, subfolders, and categories. You won't be able to create a new folder. Learn how to create rules for messages in your Outlook inbox. How to use Outlook rules to easily organize your inbox. Choose Copy to Folder to apply the rule to more than one folder.
As soon as was possible, I left Entourage in favor of Outlook 2011 Mac. I'm using Exchange 2010. I seem to recall being able to create custom 'Smart Folders' when I used Outlook on Windows, but can't seem to find a way to do it in Outlook 2011 on Mac. The closest I've seen was to use Filters on a folder, but that doesn't seem to include sub-folders, and I can't find a way to save it to come back to later. What I would ultimately like is a single view that shows me anything that is flagged or unread, from any folder. I use server-side rules extensively to sort mail into different folders, so aggregating across all folders is important.
![Folder Folder](/uploads/1/2/5/3/125352477/721701347.jpg)
I accomplished this in Entourage by creating one saved search that showed flagged items from any folder, another that showed unread items from any folder, and then a third (which I would use as my primary view) that aggregated the contents of these other two custom views. Anyone have any suggestions, or am I missing something obvious? Use raw queries. For flagged or unread mails: (commicrosoftoutlookflagged = 1) (commicrosoftoutlookunread = 1) Important note: Do not use this folder with the 'mark as read immediately' option, as seen here: This results in a continuous mark as read - remove from view - show next message - mark as read cycle, until everything is marked as read and you have no idea what you've now missed.
Instead, I've switched to the 2nd option displayed that marks as read when you select a different message.
If you have Smart Mailboxes, you can organize them into Smart Mailbox folders. In the Mail app on your Mac, choose Mailbox New Smart Mailbox Folder. Enter a name, then click OK. Drag one or more Smart Mailboxes into the folder. When you view the folder, messages in all of the Smart Mailboxes the folder contains are shown. If you change a message in a Smart Mailbox—such as marking the message as read or unread, or moving or deleting the message—the change is reflected in the mailbox where the message is stored. If you use iCloud Drive, your Smart Mailboxes are available on your other Mac computers that have iCloud Drive turned on.